I only have a small number of files. Can Paper Escape help digitise these?

Yes, we take on projects of all sizes.

We want to go paperless, but don’t want to change our current processes. Can you help?

This is what we specialise in. Our solutions don’t require any additional IT software or training and you don’t need to change a thing about the way your business currently operates. We tailor our solutions around your existing systems and processes.

Do I need to remove staples and paper clips?

Unlike many of our competitors, standard preparation is included free of charge as part of our service. We remove staples, paper clips, post-it notes and straighten edges, ensuring a smooth batch scanning process.

Do I need to box up my paperwork before arranging a collection?

All documentation will need to be stored in some form of archive box or container for transit purposes. We can supply archive boxes prior to, or upon collection, or you can use your own boxes, providing they are strong and secure. If you already have an account with Paper Escape, you can order boxes from our support page.

Menzies Aviation case study

The challenge

Menzies Aviation started trading in Edinburgh way back in 1833. Since that time, they have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 250 locations in more than 60 countries, across six continents. In 2010 Menzies began the task of trying to centralise their UK archive of personnel files, which until now were stored at various airport locations across the country. The existing physical storage solution was causing issues and incurring significant staffing costs, who were struggling to locate the required documentation.

“We selected Paper Escape from a number of suppliers and have not looked back since”

Jason Paterson | Vice President HRIS & Talent Acquisition

The result

In just a short space of time, Paper Escape had digitised an entire backlog consisting of over 25,000 personnel files. Files were centralised on a secure network within their main IT infrastructure, where the Menzies in-house human resources department were able to locate files almost instantly. The solution was so impressive that is was quickly adopted by other branches and departments across the organisation. After the chosen retention period for the originals had expired, Paper Escape securely destroyed (shredded) and recycled the original paper documents.

Paper Escape continue to enjoy a longstanding relationship with Menzies Aviation. For over fifteen years, we have been digitising, storing and shredding confidential records and continue to do so to this very day.