I only have a small number of files. Can Paper Escape help digitise these?

Yes, we take on projects of all sizes.

We want to go paperless, but don’t want to change our current processes. Can you help?

This is what we specialise in. Our solutions don’t require any additional IT software or training and you don’t need to change a thing about the way your business currently operates. We tailor our solutions around your existing systems and processes.

Do I need to remove staples and paper clips?

Unlike many of our competitors, standard preparation is included free of charge as part of our service. We remove staples, paper clips, post-it notes and straighten edges, ensuring a smooth batch scanning process.

Do I need to box up my paperwork before arranging a collection?

All documentation will need to be stored in some form of archive box or container for transit purposes. We can supply archive boxes prior to, or upon collection, or you can use your own boxes, providing they are strong and secure. If you already have an account with Paper Escape, you can order boxes from our support page.

Safe, secure document storage across the UK

Safeguard your business critical information with our secure and confidential archive storage solutions.

Archive storage

Our in-house software is expertly designed for the secure storage of documents. By recording and tracking files, we can produce audit trails for easier information management.

Same day file retrieval

We’re one of the few document storage companies specialising in document digitisation, which means we can offer speedy same-day digital retrievals and next-day retrievals of your original paper files.

Records management

Your records are managed internally by our purpose built in-house software. Manage retention periods, retrieval requests, arrange shredding, order flat pack boxes and communicate with your dedicated account manager.

Barcode tracking

Real time monitoring

Implementing a barcode tracking system allows for the live tracking of your files. At Paper Escape, box barcode tracking comes as standard with our archiving services.

Nationwide collection and packing

Leave the paperwork to us

Our document management services team will securely transport your files using our very own tracked vehicles. If you need assistance with packing files from shelves or cabinets into archive boxes, we’re always on hand to help.

4 hour digital retrievals

Never be without your files

Need access to a file urgently? Submit your request to our retrievals team before 2pm and we’ll upload a digital copy to your chosen cloud solution within two hours.

Our process

01 | Transfer

We collect from your office or archive facility, transporting your files to our facility using our very own fully tracked fleet. We will even pack the boxes for you if you need a helping hand.

02 | Catalogue

Upon arrival at our secure facility, boxes are barcoded and inputted into our digital tracking system. Files can also be catalogued upon request to create a full master index.

03 | Archive

Once registered, boxes are allocated aisle locations, before being placed into storage within our 15,000sqft facility.

04 | Retrieve

Our retrievals team are on hand from 8.00am to 5.00pm (weekdays) to assist with all of your physical or digital retrieval requests. You’re never without your files.

Digital archiving services

Document storage you can trust

Paper Escape provides bespoke document management services for confidential, legal and business documents. Our offsite document storage service keeps your paperwork protected from threats like theft, fire and flood, and can be safely backed up via online document storage within the Cloud.

Scan on demand

Pay for what you want, when you want

Don’t want the upfront costs of digitising your entire archive? Keep your paper files in our secure document storage facility and have them digitised as and when you need them, simply paying as you go for our digital archiving services.

File cataloguing

Precise cataloguing and tracking of your entire archive.

Need to know what your archive consists of, but don’t have the time or resources to carry out such an exercise. That’s where we come in.

Secure document storage facility

Your documents, in safe hands

Our secure document storage facility was purpose-built in 2017 and benefits from HD CCTV, modern ﬁre protection & detection, intruder alarm, access controls & a secure IT infrastructure that meets the highest standards of IT security & data compliance.

A trusted partner to household names

Your information. In safe hands

Secure. Compliant. Accredited to the highest standards.

ISO 9001 accredited

ISO 27001 accredited

BS 10008 compliance

GDPR compliance

BSIA members

Storage vs Scanning

Specialising in both document storage and document scanning services, we’re perfectly positioned to compare the two services, head to head. We look at the benefits and cost comparisons.

Blog

Browse the latest news and views from within the industry and get our take on services, software, collaborations and advancements in the latest technology.

Data Capture

Utilising the latest in OCR, ICR & RPA technology, our advanced software software can split a stack of documents or identify key information such as invoice numbers, supplier names, dates and numbers.

What our customers say about us

“They always arrive when they say they will and are very quick to send copies of documents if you need them after they’ve been collected“

Pankl Racing

“We selected Paper Escape from a number of suppliers and have not looked back since”

Menzies Aviation

“We would recommend them without reservation as a professional and reliable service”

Biffa

“I was very happy with the speed and professional service from Paper Escape, they were also very competitive and I won’t hesitate to use them again”

East Midlands Railway

Frequently asked questions

Archive storage ensures the safe storage and preservation of your important documents and files. Storing your documents in our safe and secure, purpose built facility, helps comply with current guidance and legislation, helping manage retention periods more efficiently.

Our storage facility was specifically designed for the archiving of documents. The facility benefits from HD CCTV and the latest in intruder and fire detection technology. Restricted storage areas can only be accessed by authorised personnel via swipe card or biometric access.

Our dedicated retrievals team are on hand between 8am and 5pm (weekdays) to assist you. Simply email, call or submit your retrieval request via our support page and we will take care of the rest.

We are one of the few document storage companies to also specialise in document scanning. This enables us to use high speed production scanning technology to digitise your files quickly, (usually within 2 hours of request) and upload your digital retrieval to your chosen cloud solution. We can also dispatch physical files the same day, for next day delivery.

You can manage retention periods throughout the duration of your archiving period and request boxes be withdrawn for return or secure destruction (shredding) at anytime.

We recommend creating a master index or inventory prior to any collection taking place. This is to ensure a smooth process, without any additional charges, when requesting file retrievals. If you don’t have the time or resources to catalogue your files prior to collection, you may wish to consider our in house cataloguing service.