I only have a small number of files. Can Paper Escape help digitise these?

Yes, we take on projects of all sizes.

We want to go paperless, but don’t want to change our current processes. Can you help?

This is what we specialise in. Our solutions don’t require any additional IT software or training and you don’t need to change a thing about the way your business currently operates. We tailor our solutions around your existing systems and processes.

Do I need to remove staples and paper clips?

Unlike many of our competitors, standard preparation is included free of charge as part of our service. We remove staples, paper clips, post-it notes and straighten edges, ensuring a smooth batch scanning process.

Do I need to box up my paperwork before arranging a collection?

All documentation will need to be stored in some form of archive box or container for transit purposes. We can supply archive boxes prior to, or upon collection, or you can use your own boxes, providing they are strong and secure. If you already have an account with Paper Escape, you can order boxes from our support page.

Solutions for law firms

We specialise in the digitisation and storage of legal files

No additional software required

Our solutions integrate with your existing IT infrastructure to ensure there’s no unwanted software or training costs

Maintain existing workflows

Creating a paperless environment doesn’t mean re-inventing the wheel. We tailor our processes to meet your needs, ensuring you can continue doing what you do best.

Speed up manual processes

Going paperless means you can automate manual processes, allowing fee-earners to focus on more important tasks than admin.

Ultra fast legal scanning service

Convert your closed case files into searchable PDFs

Our document scanning service makes light work of your file archive, with speeds of up to 474 pages per minute. Our intelligent document digitisation software ensures information within legal files is captured quickly and accurately, replicating the original documentation in its entirety.

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Improve office efficiency

Find your case files at the touch of button

No more trawling through the archives or waiting for file next day retrievals from your storage supplier. Find the information you need – instantly.

Large format document scanning

Transform your A0, A1 & A2 images

Our large format machines will digitally transform architect drawings and ordnance survey maps found within your case files, into scrollable images. These images are merged into the PDF we create for each case file, ensuring a like for like digital replica of the original paper file.

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OCR as standard

Find the document you need in seconds.

Optical character recognition (OCR) is included as standard in our legal document scanning service, converting your legal documentation into searchable text stored within your digitised case files. Refine your search using dates, words and numbers to quickly locate the document you need.

Our process

01 | Transfer

We collect and transport your files to our secure facility using our very own fully tracked fleet. We will even pack the boxes for you if you need a helping hand.

02 | Prepare

Documents are prepared for the high speed scanning process. Post-it notes, staples and binders are removed. Edges are straightened to enable batch feeding.

03 | Scan

All files are digitised using the latest high speed production scanners and state of the art digitisation software, before undergoing a three phase quality checking procedure.

04 | Upload

The digitised documents are converted into PDF’s and uploaded to your chosen cloud or FTP solution. We can also deliver via hard copy encrypted USB if you prefer.

Benefits of document digitisation

Streamline your business processes

1. Free up office space for more profitable use

2. Instant access to your files

3. Increase document security with cloud storage

4. Comply with current legislation

5. Speed up client response times

6. Reduce overheads & eliminate off site storage

7. Consolidate filing systems during mergers and acquisitions

“We’ve found Paper Escape to be one of the most professional and responsive companies I’ve ever worked with”

D Peck | Derbyshire based Legal firm

4 hour digital retrievals

Access, when you need it most.

Whether, during digitisation, or from storage – if you need a file urgently, our retrievals team are on hand five days a week to handle your request. We can upload a digital copy of the requested file to your chosen cloud solution within four hours, or have the original returned on the next working day.

Nationwide document collection

Client files are collected by our drivers, using our own tracked vehicles. We don’t leave anything to chance, which is why we’re a preferred partner for over 150 law firms across the UK.

A trusted partner to household names

Your information. In safe hands

Secure. Compliant. Certified to the highest standards.

ISO 9001 certified

ISO 27001 certified

ISO 14001 certified

BS 10008 compliant

GDPR compliance

Our solutions integrate with yours

Store & Scan

Need to digitise your existing storage archive but worried about costs? Why not spread the cost of digitisation with our ‘Store & Scan’ plan.

Blog

Browse the latest news and views from within the industry and get our take on services, software, collaborations and advancements in the latest technology.

Secure shredding

We can securely dispose of your documentation, once digitised and approved. We’ll also take care of any other unwanted waste paper you may have, securely disposing in accordance with current guidance, providing a certificate of destruction for your records.