I only have a small number of files. Can Paper Escape help digitise these?

Yes, we take on projects of all sizes.

We want to go paperless, but don’t want to change our current processes. Can you help?

This is what we specialise in. Our solutions don’t require any additional IT software or training and you don’t need to change a thing about the way your business currently operates. We tailor our solutions around your existing systems and processes.

Do I need to remove staples and paper clips?

Unlike many of our competitors, standard preparation is included free of charge as part of our service. We remove staples, paper clips, post-it notes and straighten edges, ensuring a smooth batch scanning process.

Do I need to box up my paperwork before arranging a collection?

All documentation will need to be stored in some form of archive box or container for transit purposes. We can supply archive boxes prior to, or upon collection, or you can use your own boxes, providing they are strong and secure. If you already have an account with Paper Escape, you can order boxes from our support page.

Data capture

Utilising the latest in technological advancements to extract critical information to sort, catalogue and index your documentation

Our Capture process

01 | Preparation

Documents are prepared for the capture process. QR code technology is deployed to split document bundles and highlight relevant pages where the information is present.

02 | Digitise

The prepared documents are digitised using the latest high speed document scanning technology and software, converting the paper documents into searchable PDF files.

03 | Capture

The fully digitised PDF’s are processed through our intelligent software, programmed to capture the information you require from each document or file.

04 | Export

The data is used to index the PDF’s with your chosen fields, or to populate separate CSV or excel documents. The PDF’s are uploaded to your chosen cloud or FTP solution.

OCR Technology

Optical character recognition

Optical Character Recognition, or OCR as it’s more commonly known is a technology that identifies text within a digital image. It can be used to create searchable documents and files, or exported to help index files and create databases.

ICR Technology

Intelligent character recognition

Intelligent Character Recognition, also known as ICR can be used to identify and extract handwriting within a digital image. Like OCR, it can be used to create searchable files or to re-locate, re-route, catalogue or index important documents.

Barcode implementation

QR identification, separation & routing

QR codes can be placed onto documents to imbed information, split a stack of paper, re-route documents to their correct folder locations and to identify areas of a document that contains the key information required for capture purposes. We can also capture information from barcodes used on existing documentation, such as Patient ID’s, examination, Airline and freight barcodes.

OMR Technology

Optical mark recognition

OMR captures the information from handwritten or marked documents such as questionnaires. It identifies the marks made in the predefined zones and proves extremely efficient for capturing data for use with marketing and research.

Modern storage facility

In the heart of the Peak District

In 2017 we constructed our very own 15,000 sqft facility, designed to offer the very best security. The unit benefits from HD CCTV, modern ﬁre protection & detection, key coded and biometric access & a secure IT infrastructure that meets the highest standards of IT security & data compliance.

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File indexing

Capturing information for file re-naming

One of the best reasons to digitise your documents is so that you can find what you need quickly. Indexing your files or documents with the correct information is the first step to achieving this. We can do this by either manually copying this information from the file spine, wallet front cover, or an accompanying list. We can also utilise advanced technology to capture the information from documentation within the file, such as a client name or invoice number for example.

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Frequently Asked Questions

Data Capture is the process of collecting data from digitised documents. The data can then be used in a variety of ways to simplify and streamline business processes, or to index (name) the digitised documents themselves.

The short answer is YES. We use a technology called ICR to extract handwritten information from documents in the same way as we OCR to extract printed information.

Although, not as accurate as OCR, ICR can prove very effective, depending on the handwriting, quality and the age of document.

Paper Escape have been digitising documents for businesses and organisations since 2007. We’re accredited to the highest standards and our expert team are on hand to digitise your documents using the latest cutting edge technology and state of the art digitisation software. We would love to talk to you about your project.

There are so many variables with a data capture service and therefore no ‘one size fits all’ price we could apply. Each project is bespoke and approached on an individual basis to determine which capture method will be the most accurate and cost efficient for the customer. We can determine this be arranging a meeting to discuss, or digitising a sample document for you, which we are happy to arrange at no cost.

Of course, our solutions can be customised to to meet your requirements for specific documents and workflows.

Yes, our software can be trained to find this information, no matter where it is located with each document.