I only have a small number of files. Can Paper Escape help digitise these?

Yes, we take on projects of all sizes.

We want to go paperless, but don’t want to change our current processes. Can you help?

This is what we specialise in. Our solutions don’t require any additional IT software or training and you don’t need to change a thing about the way your business currently operates. We tailor our solutions around your existing systems and processes.

Do I need to remove staples and paper clips?

Unlike many of our competitors, standard preparation is included free of charge as part of our service. We remove staples, paper clips, post-it notes and straighten edges, ensuring a smooth batch scanning process.

Do I need to box up my paperwork before arranging a collection?

All documentation will need to be stored in some form of archive box or container for transit purposes. We can supply archive boxes prior to, or upon collection, or you can use your own boxes, providing they are strong and secure. If you already have an account with Paper Escape, you can order boxes from our support page.

Data safety in document scanning, storage & shredding: what to look for

Data protection has never been more important in business. The introduction of GDPR and ramping up of data protection regulations emphasises just how vital information security has become along the entire chain of file management, from document storage to destruction.

Confidential documents contain sensitive information that, if compromised, could lead to disastrous financial, legal and reputational consequences. Safe and secure document scanning, storage and shredding is now essential for businesses in protecting their own data, as well as confidential client information.

If you’re planning to scan, store or destroy documents via a third party as part of your commitment to data security, here’s what you need to consider before choosing a document management partner.

Confidential document scanning

Digitising documents is an efficient way to protect important files, as well as saving time and space in the office. A reputable document scanning company will provide reassurances around data privacy, such as proof of compliance and a clear awareness of GDPR, so you feel comfortable outsourcing your document scanning needs.

The Paper Escape team are vetted and qualified to handle confidential documents, and we use tracked vans to pick up and transport paperwork to provide complete peace of mind for our clients that their sensitive information is safe.

We’re proudly accredited to ISO 9001 and ISO 27001 standards, as well as being compliant with BS 10008 and GDPR regulations. For an added layer of reassurance, we’re also members of the British Security Industry Association, which guarantees quality-assured services that follow the most up-to-date standards in data protection.

Safe document storage

Moving documents from your premises to an offsite facility can help reduce the risk of physical threats like fire, flood and theft. Our secure document storage facility was purpose-built in 2017 to offer the highest level of physical protection for our clients’ confidential paperwork.

Not only is the Paper Escape document storage unit fitted with modern ﬁre and flood detection and protection, it’s also designed to safeguard against theft with a wide range of features including monitored 24-hour HD CCTV, key-coded entry and biometric access.

We store both physical and digital files for our clients, and our virtual document storage system is just as secure as our in-person facility. To ensure maximum protection for the sensitive information we store digitally, we’ve established a secure Cloud-based IT infrastructure that meets the highest standards of security and data compliance. Even our USB document storage options are encrypted and password-protected.

Secure document shredding

The secure destruction of documents is crucial to guarding against data breaches. Many areas of industry have their own laws that necessitate secure document shredding and a verifiable chain of custody, as well as proof that documents have been destroyed.

Financial institutions, for example, must comply with laws like SOX and the GLBA, while healthcare providers must abide to HIPAA regulations to guarantee patient confidentiality when shredding medical records.

As experts in document shredding, we understand the needs of the different industries we work with and issue certificates of destruction as the necessary proof for auditing purposes, which is why we’re the preferred partner for hundreds of legal, healthcare, education and finance organisations.

Once documents are destroyed, we recycle the waste into useful household tissue products, so our clients can rest in the knowledge that they’re contributing to environmental sustainability while securing sensitive information.

Prioritise data protection: partner with Paper Escape

With years of experience in document management and a working knowledge of the latest developments in data protection, Paper Escape has a unique understanding of information security – not just in theory, but in practice.

Comprehensive data protection is built into every element of our document management service, from the tracked vans that collect our clients’ paperwork to the secure shredding and destruction of company documents. From start to finish, we ensure sensitive information is handled with the utmost care and remains safe and secure.

Get in touch today to learn more about our sensitive document scanning, storage and shredding services.