I only have a small number of files. Can Paper Escape help digitise these?

Yes, we take on projects of all sizes.

We want to go paperless, but don’t want to change our current processes. Can you help?

This is what we specialise in. Our solutions don’t require any additional IT software or training and you don’t need to change a thing about the way your business currently operates. We tailor our solutions around your existing systems and processes.

Do I need to remove staples and paper clips?

Unlike many of our competitors, standard preparation is included free of charge as part of our service. We remove staples, paper clips, post-it notes and straighten edges, ensuring a smooth batch scanning process.

Do I need to box up my paperwork before arranging a collection?

All documentation will need to be stored in some form of archive box or container for transit purposes. We can supply archive boxes prior to, or upon collection, or you can use your own boxes, providing they are strong and secure. If you already have an account with Paper Escape, you can order boxes from our support page.

Archive Storage Services: Q&A

Piles of paperwork taking up space in the office? Filing cabinets full to bursting? Here at Paper Escape, we offer secure archive storage services throughout the UK for businesses just like yours.

We understand the pain points of digging around a records room for historical documents, or adding to piles of paperwork because records need to be kept for a number of years. And it’s because we understand that we’ve taken action to develop efficient archive storage solutions for clients across all sectors.

Paper Escape is a trusted partner to thousands of UK businesses looking for archive storage services, which puts us in the unique position of being able to answer all of your key questions around the archive storage struggle.

Keep reading for a Q&A session on archive storage services from our document management experts.

What are archive storage services?

Businesses deal with documents on a daily basis – anything from client records to employee information. All of this data needs to be stored and managed securely via some form of archive storage solution.

There are strict rules around keeping documents safe and secure to protect sensitive information, as well as time limits that must be met for retention of data. These are factors that can be difficult to manage through traditional archive storage options. Filing cabinets or a dedicated room for record-keeping, for example, leave documents at risk of being lost, damaged or stolen.

Outsourced archive storage services keep your records secure. By scanning documents, you can create digital versions that are accessible remotely as and when necessary, completely removing the need for piles of physical paperwork in the office.

How do I get my documents to you?

Paper Escape’s archive storage service covers the whole of the UK and we can arrange convenient collection of your paperwork from anywhere in the country.

Our vetted and approved drivers will come to you and can even help you pack up your paperwork at no extra cost. We then transport your documents in our secure tracked vans to our dedicated document storage facility.

Is your document storage site secure?

The Paper Escape document storage facility was purpose-built for maximum security. Our site is protected by advanced alarm systems to guard against fire, flood and theft, and we operate 24/7 monitored CCTV for complete peace of mind.

Access to our facility is only granted via biometric entry and all the data that we scan for our clients is protected by military grade encryption. Scanned information is stored securely within the Cloud using 256-bit AES encryption and erased securely following successful transfer to your cloud or FTP solution.

How easy is it to access my documents?

For authorised users, it couldn’t be easier to access your documents (of course, we make it impossible for unauthorised users to access your files!). We offer a full document management service that means your paperwork can be scanned, indexed and archived in a way that’s easy to store, search and retrieve.

We record and track files, which produces audit trails for easier information management. When you need to access a specific document, just send us a request and we’ll get the file to you within two hours.

Are you accredited?

Paper Escape is accredited to ISO 9001 and ISO 27001 standards and fully compliant with BS 10008 and GDPR regulations – find out more about how we help our clients stay GDPR compliant, too.

For an extra layer of reassurance, we’re also members of the British Security Industry Association, which only assures the quality of services that adhere to the most up-to-date standards in data protection.

Additionally, we regularly conduct external and internal audits to ensure we comply with current legislation and stay ahead of any upcoming changes.

How much do archive storage services cost?

The cost of archive storage services can vary but we pride ourselves on being one of the most competitive providers in the market – perhaps even the most competitive.

We’re also committed to being totally transparent with our archive storage service prices, so we’ve produced a dedicated Document Storage Price Calculator to give you a good idea of how much our services cost. We know you’d rather have a rough estimate right now than spend hours on a long quotation process.

What happens to my documents after the retention period?

As the expiry time approaches, you’ll receive automated notifications that your archives are due for destruction. It’s entirely up to you how you dispose of your documents but we’re happy to offer a secure shredding service.

We destroy documents of all kinds and recycle the waste into household tissue products. For your peace of mind, a certificate of destruction is issued once all documentation has been securely shredded to complete the legal audit chain.

If you have any more questions about archive storage services, just get in touch. Send your enquiry to enquiries@paperescape.co.uk or take a look at our easy contact options.