I only have a small number of files. Can Paper Escape help digitise these?

Yes, we take on projects of all sizes.

We want to go paperless, but don’t want to change our current processes. Can you help?

This is what we specialise in. Our solutions don’t require any additional IT software or training and you don’t need to change a thing about the way your business currently operates. We tailor our solutions around your existing systems and processes.

Do I need to remove staples and paper clips?

Unlike many of our competitors, standard preparation is included free of charge as part of our service. We remove staples, paper clips, post-it notes and straighten edges, ensuring a smooth batch scanning process.

Do I need to box up my paperwork before arranging a collection?

All documentation will need to be stored in some form of archive box or container for transit purposes. We can supply archive boxes prior to, or upon collection, or you can use your own boxes, providing they are strong and secure. If you already have an account with Paper Escape, you can order boxes from our support page.

Why GPs are switching to medical records scanning & storage

Medical records storage can be a bit of a minefield – but Paper Escape is here to help. Our secure medical records scanning and storage services are designed to lighten the load on medical staff, saving space, time and money.

Paper Escape is proud to be among the most reputable medical record storage companies in the UK. We work with the NHS and medical practices to help protect patient data while removing the admin burden of storing and accessing Lloyd George records.

Through document scanning and storage, medical services staff can spend more time doing what they do best: caring for patients and saving lives.

So, what are the benefits of medical records scanning and storage? Keep reading to find out.

Time saving

Keeping and accessing physical medical records can be time consuming for everyone – doctors, admin staff, specialists and patients alike. Medical records scanning streamlines the process of storing and accessing important data without the need to physically locate a file.

When medical records are scanned, they’re encrypted and uploaded to the Cloud, where they can be accessed digitally in just a few clicks. For maximum convenience, our industry-leading medical records scanning service can categorise records and make them searchable by key information, such as names, dates and departments.

And if you need to access files held by our medical records storage company, we guarantee to meet your request in two hours for digital files, or the following day for paper files.

Legal & ethical

The British Medical Association has outlined the minimum periods of storage for medical records. These vary depending on the type of document – such as mental health records or maternity records, for example – and also by region, and then by whether the records are physical or electronic.

Keeping in mind that a key principle of the GDPR prohibits the retention of personal data for longer than is necessary, our document management services help organisations stay on the right side of the law.

Medical records scanning from Paper Escape ensures that key information stays secure for the retention period and can be destroyed to BSEN15713 standard when the time has elapsed, with a Certificate of Destruction issued to complete the chain of custody.

Creating space

Doctors’ surgeries are notoriously busy places, dealing with hundreds of documents every day. Medical records may be just one type of document that practices handle daily, but these physical records often take up significant space.

Digitizing medical records can make a big difference to the amount of clinical space available in busy practices, removing the need for rows of bulky filing cabinets and freeing up significant space to be put to better use.

It’s no wonder surgeries are increasingly going digital with the help of medical records storage companies like Paper Escape: we specialise in producing electronic versions of documents that can be stored securely and accessed online by approved users as and when necessary.

Safety & security

The confidentiality and safety of patient data should always be a priority, making it essential to store medical records securely. Lloyd George records kept on site at a GP’s practice may be locked away in cabinets or a dedicated area, but there’s always a risk of accidental loss, theft, or destruction from fire or flood.

When we undertake medical records scanning at Paper Escape, we use barcode tracking for every file so all records can be easily accounted for. Digital documents are stored securely in the Cloud, avoiding physical risks, and original records are kept in our dedicated document storage facility.

Our purpose-built storage site has been designed with maximum security in mind. Access is only granted via biometric entry and we use state-of-the-art fire, flood and burglar detection systems, providing total peace of mind that the medical records we store couldn’t be more secure.

Make the switch to medical records scanning & storage

Freeing up time and space in GP clinics is exactly what medical records scanning and storage from Paper Escape is designed to do.

With the space to see more patients and the speed of accessing medical records as and when they’re needed, clinics can:

Streamline the admin process
Boost productivity
Improve security and compliance
Avoid costly delays

For more information about medical record scanning and storage, give the UK’s leading medical record storage company a call on 01298 815190. Alternatively, email us at enquiries@paperescape.co.uk; our friendly team will be happy to help.