I only have a small number of files. Can Paper Escape help digitise these?

Yes, we take on projects of all sizes.

We want to go paperless, but don’t want to change our current processes. Can you help?

This is what we specialise in. Our solutions don’t require any additional IT software or training and you don’t need to change a thing about the way your business currently operates. We tailor our solutions around your existing systems and processes.

Do I need to remove staples and paper clips?

Unlike many of our competitors, standard preparation is included free of charge as part of our service. We remove staples, paper clips, post-it notes and straighten edges, ensuring a smooth batch scanning process.

Do I need to box up my paperwork before arranging a collection?

All documentation will need to be stored in some form of archive box or container for transit purposes. We can supply archive boxes prior to, or upon collection, or you can use your own boxes, providing they are strong and secure. If you already have an account with Paper Escape, you can order boxes from our support page.

CLOSED CONVEYANCING FILES

What happens to the file after completion?

One specialist supplier to collect, store, retrieve, scan, index and deliver your closed conveyancing files—while helping you choose the right approach for each group of files.

Book a 30-minute file review

• About 10 minutes’ preparation • 30-minute review • No client files shared

Certified. Compliant. Independently assessed.

Assurance for sensitive legal records

THE CLOSED-FILE PROBLEM

Out of sight is not the same as under control.

The files become visible again when somebody needs an answer, an office changes shape or the boxes can no longer stay where they are.

Retrieval depends on local knowledge

An older matter can only be found through a box list, a handwritten note or the colleague who knows where it went.

Paper is spread across offices and providers

Files sit in cupboards, storage rooms and off-site storage with different labels and no single view.

A trigger has made accessing the files urgent

An office move, acquisition, system change, storage review or historic enquiry has brought closed files back onto the agenda.

THE PRACTICAL DECISION

Not every file needs the same answer.

First decide what each group of files needs: scanning, storage, physical retention or further review.

Apply this to your file

RELIABLE DIGITAL ACCESS

Scan and index

For closed files that are retrieved regularly, shared between offices or needed for historic enquiries. Agree the index first, then scan, quality-check and deliver.

LOW-USE PHYSICAL FILES

Store and retrieve

For files that still need to be retained but do not justify bulk scanning. Keep them in controlled box storage and request a scan only when somebody needs one.

PHYSICAL RETENTION

Retain required documents

For deeds, signed documents or other records that need to remain in physical form. Keep them in controlled storage and digitise the surrounding file where useful.

RETENTION OR DISPOSAL

Firm decision

For files where retention, ownership, legal hold or destruction authority is unresolved. Your firm makes and documents the decision before any disposal action.

ONE END-TO-END SERVICE

From paper file to usable digital record.

Paper Escape manages the complete physical-to-digital journey. Bulk scanning and indexing provide reliable digital access, supported by secure storage and scan on demand when not every file needs to be scanned.

Collect

Secure nationwide collection and controlled intake of boxes from your offices or current storage provider.

Store and retrieve

Barcode-tracked box storage for low-use files or files with a physical retention requirement. Scan-on-demand access when a stored file is needed.

Scan and Index

We scan, check and index files so they can be found and accessed digitally.

Deliver

Store your digital records in MDI Cloud, or deliver them to your existing system if you already have one in place.

DIGITAL RECORDS

Need somewhere to manage the scanned records?

Store your digital records in MDI Cloud, a secure and searchable system designed to make scanned files easy to find and manage. If your firm already has a document or case management system in place, Paper Escape can deliver the files directly into it.

✓ Search the content of scanned documents
✓ Control who can view and manage records
✓ Give authorised teams access from different locations
✓ Turn historic paper files into accessible digital records

Explore MDI Cloud for legal firms

INDEPENDENT ASSURANCE

Your information. In safe hands.

Paper Escape is part of Storetec. Our certified processes support the secure handling, scanning, storage and destruction of sensitive records.

ISO 9001

Quality management

Certified processes designed to support consistent, controlled service delivery.

ISO 27001

Information security

Certified information-security management for the handling of sensitive records.

BS 10008

Electronic information

Scanning and digital records managed in line with recognised evidential standards.

ISO 14001

Environmental management

Demonstrating our commitment to environmental sustainability.

ISO 22301

Business continuity management

Assurance that our operations are robust, resilient, and guarantee safety of information and continuity of service.

Cyber Essentials Plus

Enhanced cyber security

Demonstrates that our IT and network infrastructure are secure and regularly tested for vulnerabilities.

GDPR

Data protection

Processes designed to support secure and compliant handling of personal information.

BS EN 15713

Secure destruction

Confidential destruction and recycling, supported by a certificate of destruction.

BSIA

Industry membership

Membership of the British Security Industry Association.

PROVEN IN PRACTICE

Historic files became accessible across a multi-office legal practice.

Davisons worked with Paper Escape to reduce search time, improve access to historic paperwork and release office storage space.

Read the full case study

“

We spend less time searching for paperwork, have instant access to documents from any location, have freed up office storage space, and can deliver a better experience for our clients.

”

Charlotte Southan
Davisons Law

CLOSED CONVEYANCING FILE REVIEW