I only have a small number of files. Can Paper Escape help digitise these?

Yes, we take on projects of all sizes.

We want to go paperless, but don’t want to change our current processes. Can you help?

This is what we specialise in. Our solutions don’t require any additional IT software or training and you don’t need to change a thing about the way your business currently operates. We tailor our solutions around your existing systems and processes.

Do I need to remove staples and paper clips?

Unlike many of our competitors, standard preparation is included free of charge as part of our service. We remove staples, paper clips, post-it notes and straighten edges, ensuring a smooth batch scanning process.

Do I need to box up my paperwork before arranging a collection?

All documentation will need to be stored in some form of archive box or container for transit purposes. We can supply archive boxes prior to, or upon collection, or you can use your own boxes, providing they are strong and secure. If you already have an account with Paper Escape, you can order boxes from our support page.

How going paperless can save your business money when every penny counts

Going paperless through document scanning is the way forward for businesses that want to save money – especially in the current economic climate where every penny has to work that bit harder.

The cost savings of a paperless office add up. Some savings can be seen almost immediately – recouping future paper and ink purchases, for example – while others, like those linked to increased productivity, become apparent over time.

If your business is looking to save money, going paperless with document digitisation is definitely going to make a significant dent in your annual outgoings. Here’s how.

Easy wins

Let’s start with the really obvious cost savings. Working with documents means paper, and lots of it. Then there’s ink, and toner, and the associated energy costs of using printers and photocopiers. These machines will also need servicing or replacing periodically, adding additional costs.

And THEN there’s an outlay for document storage, whether it’s filing cabinets, an outsourced service, or just the cost of space in the office that could be put to better use.

Making the shift to a paperless office by switching to document digitisation eliminates the need for businesses to spend money on paper and related supplies, stationery and storage, generating immediate savings.

Time is money

How much time does your business spend on paper-related tasks? Printing, photocopying and faxing documents all eat into the team’s day, and when a machine runs out of ink, or worse, breaks, the time wasted can stretch on into hours or even days if repairs are needed.

All businesses understand that time is money. Reports suggest that businesses lose up to a million pounds a year through inefficient tasks that weigh employees down.

Doing away with time-consuming manual paper processes in favour of digital documentation can save money by freeing up staff members to focus their attention on more important tasks, boosting productivity and the company’s bottom line.

Repeat business

All successful businesses know that the value of good customer service can’t be underestimated. A positive experience builds trust and often leads to repeat custom, developing productive relationships that stand the test of time.

So, where does paper sit in this equation? Well, preferably nowhere. Physical documents can be lost or damaged, contain incorrect or outdated information, and be time-consuming to locate or share when collaboration across teams or departments is necessary.

Making the switch to digital documents makes information easier to find, share and update, which translates to faster customer response times and better protection against damage, loss or theft of sensitive information. The knock-on effect is a better customer experience, which can pay dividends.

Time to ditch the documents?

Doing away with documents makes financial sense. A paperless office speeds up everyday processing, boosts productivity and cuts business costs. It’s also really easy to do with document scanning.

Paper Escape specialises in document management, which means we not only store documents on behalf of our commercial clients, but we also convert physical paperwork into digital form through our market-leading document scanning service.

Once scanned, documents become easy to access, store, search and share, which means fewer delays, errors, and customer complaints for our clients. Read our blog about how document scanning can lead to happier customers or speak to us directly for more information about how going paperless can save your business money.